Event Technology & Services
Event marketing helps you engage the audiences, deliver on attendee intentions and capture opportunities.
We offer a comprehensive digital platform solution for event technology including marketing support, registration, management reporting and data analysis, lead retrieval, online production, front-end web sites, CEU tracking and RFID solutions. ExgenexTM Event Technology has been successfully delivering value since 1993 in the trade show and exhibition industry. ExgenexTM Event Technology Services include full service marketing, marketing technology, registration, housing, event management, and lead retrieval services for events worldwide ranging in size from 50 - 200,000+ participants.
Some ExgenexTM firsts include...
the first solution to provide self-registration
the first solution to provide real time web-based registration
the first solution to provide real time web-based reporting
the first solution to provide web-based exhibitor registration services
The ExgenexTM Solution provides:
Online Registration and Housing
Targeted Attendance Marketing
Onsite Registration
Agenda Builder
Speaker Management
Lead Retrieval
CEU/CME Tracking
RFID Tracking
Event Portals
By integrating ExgenexTM second circle digital marketing solutions including digital publications/ newsletters, mobile applications and communities, you can expand and enhance your event experience and extend your community engagement before and after the event.
Registration Services
ExgenexTM developed a Registration Systems in response to many fully functioning registration systems that would be able to provide full registration system capabilities at a more cost effective level. Each client is able to customize our registration system to suit the events needs.
Our registration systems were designed from the ground up to be a self-contained system that would be powerful enough to perform all necessary registration functions, yet simple enough to be managed and maintained by non-technical client personnel. In designing the system, even our smaller registration systems are able to utilize many of the features that are designed into the larger full registration system.
Pre-Show Real Time Registration
Exhibitor registration with multiple contacts for multiple locations
Back End Administration Access
24/7 access
E-mail Blasting and Confirmation Capabilities
24-hour-later email
Event E-Newsletter of Hot Items (trying to get people to come onsite)
Funds Processing
Multi-currency capabilities
PCI Compliant
On-Site Registration and Badge Production
Full Networking capability
Real-time replication
Can keep web site live throughout the event
E-badge solutions
Self-registration capabilities
Self-registration funds processing capabilities
Integrates with membership application
Paper/Plastic/SmartCard and RFID Card Production
Plastic Badge option
Paper badge option
RF/ID badge option
1-D bar code capabilities
2-D bar code capabilities
Magnetic Stripe capabilities
RF capabilities
Photo image solutions
Floor Reports
Monitor floor traffic
Measure Exhibitor ROI
Pre-Show E-mail/Mail Exhibitor/Attendee Marketing
Event E-Newsletter Program
Re-Registration Program
Link Tracking Report
Web Hits Report
On-Site, Pre and Post Show Attendee & Exhibitor Surveys
Real-time response survey capabilities
Branching logic capabilities
Weighting of questions and answers for scoring
Kiosk / online capabilities
On-Site, Pre and Post Show Session Surveys
Based on sessions attended
Can be used in a closed-loop process
Real-time response survey capabilities
Branching logic capabilities
Weighting of questions and answers for scoring
Kiosk / online capabilities
Monitor average time spent on the show floor
Monitor aisle traffic and floor segments and areas
Branded Event Websites and Digital Marketing
Full creative design and hosted digital content management services to design, develop and manage your event web sites and social network/ community elements. See Digital Marketing and Web Content Management for more information about our leading content management platform and web design and integration services.
Event Content Management System
Database driven content management application
Fully customizable application
Multi-lingual support
Full end-user option for management of content
Agenda Builder
Interactive tool for scheduling of agenda
Ability to load into Outlook / Calendar Software
Fully integrated with registration, content management, and speaker application
Can be accessed before registration as a marketing tool
Can be accessed after registration as a planning tool
Speaker Proposal Ranking System
Login / password accessible
Weighting Capabilities
Ability to add comments / notes
Full reporting and management tool
Speaker Management System
Ability to manage complete speaker processing through the system
Linked with the registration database and agenda builder database
Call for papers
Ranking system for proposals / sessions
Manages sessions / proposals / speakers
Customizable look-and-feel for integration into the event web site
Call Center Support Services
Full-time staff for increased service levels
Calls answered immediately
Voice messages returned within 4 hours
E-mail customer service capabilities
IM / chat customer service capabilities
E-Marketing, Social Media and Blogger Outreach
24-hour-later email
Personalized email – speaking directly to the customer – different than just another confirmation
Re-selling the conference program
Pushing the Blog, RSS feeds, Matchmaking Solution, etc.
Event E-Newsletter of Hot Items (trying to get people to come onsite)
Keep the attendee informed
Keep the event relevant
Upgrade Email
Market the conference program to currently registered attendees
Webinar and "Twebinar" Production and Sales
Webinar production and promotion
Ability for sponsors / exhibitors to gain more ROI from the event
Ability for sponsors / exhibitors to increase the number of leads from the event
Ties directly into the event – lengthening the overall event
Blogger network analysis
Blogger outreach campaigns
Webinars and Twebisodes
Event Podcasts and Webcasts
Ability for sponsors / exhibitors to gain more ROI from the event
Ability for sponsors / exhibitors to increase the number of leads from the event
Ties directly into the event – lengthening the overall event
Event Community and Discussion Forums
Social media applications and community services for event attendees
365x7x24 access to the event community
Extend your event online
Session Tracking and Continuing Education Units
CEU Session Tracking
Handheld option
Networked / real-time option
Stand-alone / computerized option
Full reporting
Scheduling / tracking of CEU credits
CEU History Storage and Analysis
Online access for attendees to access their credits
Historical access to credit information
E-mail of credit report to attendee
RFID and Lead Retrieval
RFID (Radio Frequency Identification)
Monitor your floor traffic real-time in the management office.
Verification can be an automated process.
Classroom or Session Room attendance can be automated and utilized more efficiently.
Speaker Dashboards can be used to help direct a Speaker
Track most important attendee or exhibitor at the show, thereby ensuring quality customer service and attention.
Improve your staffing costs by tracking your own staff.
Cut temporary staffing costs at the badge-holder pickup and the doors.
A teleprompter system that can tell you the attendee’s name and qualifications without having to squint at his/her name badge – Exhibitor.
Ultimate ‘ROI’ reports, to measure and qualify your exhibitor’s performance – thereby giving you t the case to retain them.
Palm Unit
Palm OS based system.
Hand-held, battery-powered. No wires or cables.
Add comments to each attendee.
Your leads will be emailed to you in an ASCII text file after the show.
Customize your palm unit with qualifiers to learn more about your prospect’s interests.
LMS (Lead Management System)
PC-based Lead Capture System
Capture and store leads on your own computer.
Full editing functions allow records to be modified on the fly.
Designate leads to individual sales reps, regions, or divisions.
Create your own survey and find out more about your prospects.
Generate real time reports to review your event performance. Swipe & Save
Standard Lead Capture System
Provides both an electronic and hard copy version of your leads.
Lightweight, low profile design.
Reduces additional data entry costs and time.
Memory unit holds more than 2,000 records.
Formatted in an ASCII text file.
Lead files are emailed to you immediately following the show.
Micro Scanner - Scan & Go
Portable device
Simply point, & scan!
Scanner reads the bar codes on attendee badges for quick & easy results
Your leads will be emailed to you in an ASCII text file after the show
Event Management Support Services
Total Show Production
Management of event operations, finance and technology
Budget management
Project plan management
Contractor management
Creative services
Attendee marketing capabilities
Attendee management capabilities
Sponsorship Sales
Booth sales
Sponsorship sales
Lead generation
Event Marketing Promotions
Creative services
Design services
Content development